Artefact

Managing document creation and securing approvals across different teams can often feel fragmented and slow things down. Chasing feedback, figuring out who needs to approve what, and losing track of versions leads to delays and frustration. Artefact provides a dedicated, intelligent workspace designed to bring clarity and speed to your team's entire document lifecycle, from initial draft to final sign-off. We help you replace the usual document chaos with streamlined processes, built-in accountability, and AI-powered assistance, enabling your team to deliver work more efficiently.

Key Features Driving Clarity and Speed

• 🤖 AI-Powered Assistance: Leverage built-in intelligence that analyzes document content. Artefact can suggest relevant reviewers based on the subject matter (like tagging @marc for engineering input on a technical spec), check for completeness against your organization's standards (e.g., validating if a PRD is 70% complete), and even provide contextual suggestions to improve clarity for specific departments (Legal, Marketing, etc.). This means less guesswork and more informed document creation.

• ⚙️ Automated Approval Workflows: Define clear approval steps and automate the process. Assign reviewers (individuals or teams like Legal, Engineering, Marketing), trigger automatic notifications, and track the status of every document in real-time using a CRM-style dashboard. This eliminates the need for manual follow-ups and provides instant visibility into where each document stands.

• 💬 Real-Time Collaboration Hub: Work together seamlessly within the document. Use rich-text editing, leave threaded comments for specific feedback, mention colleagues directly (@mention) to draw their attention, and use emoji reactions for quick acknowledgments. This keeps conversations contextual and ensures everyone stays aligned.

• 📊 Actionable Document & Team Insights: Understand your documentation workflows better. Gain insights into how long approvals take, identify potential bottlenecks, see who contributes most effectively, and compare document performance across your organization. These analytics help you pinpoint areas for improvement in your team's efficiency.

• 🔒 Granular Approval Controls: Request approvals for the entire document or specific sections. This flexibility ensures that reviewers only focus on the parts relevant to them, speeding up the sign-off process, especially for complex documents involving multiple departments.

How Teams Use Artefact

1. Launching a New Feature: A Product Manager drafts a Product Requirements Document (PRD) in Artefact. They use the rich-text editor and embed design mockups. Artefact's AI suggests adding the Engineering Lead (@ellie) and Design Lead (@alex) as reviewers based on the content. The PM initiates the approval workflow, automatically notifying Ellie and Alex. They comment directly in the doc, discuss requirements in threads, and approve their relevant sections. The PM tracks progress visually and sees when the document is fully approved, ready for development kick-off.

2. Finalizing Technical Specifications: An Engineer writes detailed API Integration Architecture specs. They use markdown support and embed code snippets. Before requesting final sign-off, ArtefactAI analyzes the document, highlighting a section that lacks detail compared to similar approved specs within the organization. The engineer refines the section and then routes it for approval through a pre-defined workflow involving peer review and the Engineering Manager, ensuring all technical checks are completed systematically.

3. Reviewing Quarterly Marketing Plans: A Marketing Lead shares the Q4 Marketing Strategy document. They need input and sign-off from Sales, Product, and Legal. Artefact allows them to assign specific sections to each team for review. The platform tracks who has viewed the document and whose approval is pending. Using the insights dashboard, the Marketing Lead notices the Legal review is taking longer than usual and can gently follow up, preventing delays in campaign execution.

Move from Document Chaos to Clarity

Artefact offers a focused environment to manage the critical documents that drive your projects forward. By combining collaborative drafting tools with intelligent automation and clear approval tracking, it helps cross-functional teams eliminate confusion, enhance accountability, and significantly reduce the time it takes to get work approved and shipped. If your team relies on efficient documentation to succeed, Artefact provides the structure and smarts to make it happen.